Lathem FR700 Manuel d'utilisateur

10:08Model FR700User’s Guide

PAYCLOCK & FACEIN USER’S GUIDE 2IMPORTANT The FaceIN terminal operates independently from the computer where the PayClock software resides. The

PAYCLOCK & FACEIN USER’S GUIDE A Accessories, 3 Add the FaceIN terminal, 39 Adding a FaceIN, 66 Adding a New Employee, 41 Adding a Note, 56 Addi

PAYCLOCK & FACEIN USER’S GUIDE E Editing Timecards, 45 Employee PIN, 42 Employee Advanced Tab, 44 Employee Button, 40 Employee List and Toolbar,

PAYCLOCK & FACEIN USER’S GUIDE I Install the PayClock Software, 24 Installing the FaceIN, 8 L List Tab - Timecard, 49 Logging In, 31 M Maintaini

PAYCLOCK & FACEIN USER’S GUIDE R Recover Tab - FaceIN, 69 Registering PayClock, 32 Re-opening a closed pay period, 61 Reports, 64 Reports Tab, 30

PAYCLOCK & FACEIN USER’S GUIDE T Telephone Support, 6 Terminal Installation, v Terminal Manager Tab, 30 Terminal Startup, vi Terminals Tab, 44 T

PAYCLOCK & FACEIN USER’S GUIDE 3• PayClock software offers seamless integration with the QuickBooks accounting products for a complete “punch-t

PAYCLOCK & FACEIN USER’S GUIDE 4You can access the help desk and answers to your issues in a number of different ways. In addition to resources

PAYCLOCK & FACEIN USER’S GUIDE 5Annual Support Agreements Annual support contracts are designed to keep your terminal and PayClock software worki

PAYCLOCK & FACEIN USER’S GUIDE 6Package Contents Please verify that your package includes ALL of the following items. If your package is missin

PAYCLOCK & FACEIN USER’S GUIDE 7System Requirements You must verify that your system meets ALL of the minimum requirements listed below in order

PAYCLOCK & FACEIN USER’S GUIDE 8Install the FaceIN Terminal Step 1: Select a site to install your FaceIN terminal that will be convenient to emp

PAYCLOCK & FACEIN USER’S GUIDE 9Step 3: Plug the RJ45 network cable into the Ethernet port and the Power Adapter plug into the Power Adapter port

PAYCLOCK & FACEIN USER’S GUIDE 10FaceIN Terminal Startup After completing the installation and power-up, the terminal will display the normal sc

PAYCLOCK & FACEIN USER’S GUIDE 11Set up an Administrator After setting up the network communications you will need to set up at least one adminis

THIS EQUIPMENT COMPLIES WITH FCC CLASS-B REQUIREMENTS PURSUANT SUBPART J OF PART-15 This device complies with Part 15 of the FCC Rules. Operation

PAYCLOCK & FACEIN USER’S GUIDE 12When the face is successfully enrolled the terminal will display, “Add as User?”. Ask yourself this question.

PAYCLOCK & FACEIN USER’S GUIDE 13Face Enrollment Guide Follow these guidelines for trouble-free enrollments. During the enrollment process the em

PAYCLOCK & FACEIN USER’S GUIDE 14 Slowly move your face closer until the white-dashed frame appears and then move away un

PAYCLOCK & FACEIN USER’S GUIDE 15Enrolling Employees at the Terminal The FaceIN terminal utilizes an “embedded facial recognition” system, meanin

PAYCLOCK & FACEIN USER’S GUIDE 16• The administrator should present and position themselves for a facial scan. The Functions Menu will display

PAYCLOCK & FACEIN USER’S GUIDE 17Eye Glasses - It is recommended for the employee to register with the eye glasses on for half the process, then

PAYCLOCK & FACEIN USER’S GUIDE 18• The progress bar at the bottom of screen will display the process of the imaging. • When the face is regist

PAYCLOCK & FACEIN USER’S GUIDE 19• The image collecting screen will display, start the face recognition enrollment. • Perform 2 small head circ

PAYCLOCK & FACEIN USER’S GUIDE 20Using the FaceIN Terminal The FaceIN will be ready for use when the facial enrollment process is complete. To

PAYCLOCK & FACEIN USER’S GUIDE 21• When the employee’s face is in the correct position, a green lined frame will display on the screen, and a gr

CONTENTS QUICK START STEPS ... V WELCOME...

PAYCLOCK & FACEIN USER’S GUIDE 22Clocking IN/Out - Card & Face Verification • Move the badge over the badge reader symbol on the front of

PAYCLOCK & FACEIN USER’S GUIDE 23• Move the badge over the badge reader symbol on the front of the FaceIN. • When the badge is in close prox

PAYCLOCK & FACEIN USER’S GUIDE 24Install the PayClock Software The PayClock install loads the client and server application as well as your data

PAYCLOCK & FACEIN USER’S GUIDE 25¾ Double click on the drive that contains the PayClock installation CD.  Follow the Setup Steps • It may tak

PAYCLOCK & FACEIN USER’S GUIDE 26Client Installation in a Multi-User System Follow these instructions when you want to run PayClock on more then

PAYCLOCK & FACEIN USER’S GUIDE 27• Read the License Agreement and select I accept the terms of the license agreement and Next to move forward. •

PAYCLOCK & FACEIN USER’S GUIDE 28Setting up a Multi-User System PayClock is by default a single user system. You must purchase and enable the mu

PAYCLOCK & FACEIN USER’S GUIDE 29Using the PayClock Software PayClock utilizes a sleek user interface that allows you to get more out of the func

PAYCLOCK & FACEIN USER’S GUIDE 30• Home Tab: The Home tab contains information on how to start using PayClock along with quick action buttons i

PAYCLOCK & FACEIN USER’S GUIDE 31Logging into PayClock PayClock is a single user system by default with one user account, Administrator. The Adm

APPENDIX C - CONNECTING THE FACEIN DIRECTLY TO THE COMPUTER’S NIC ...

PAYCLOCK & FACEIN USER’S GUIDE 323. Click OK and the software will open. A welcome tone will let you know that PayClock is ready for use. Crea

PAYCLOCK & FACEIN USER’S GUIDE 33There are three ways to register your software: • Complete the Registration Wizard by clicking the Register Now

PAYCLOCK & FACEIN USER’S GUIDE 34Setting up PayClock How does PayClock calculate time? PayClock uses an open shift to define the start of the wo

PAYCLOCK & FACEIN USER’S GUIDE 35From the Getting Started window click the Setup Now button or click the Setup tab on the ribbon bar.

PAYCLOCK & FACEIN USER’S GUIDE 36• To set up weekly overtime, select the pay code and set the limit. Click the Help button is you need assistan

PAYCLOCK & FACEIN USER’S GUIDE 37Additional Software Setup The Setup tab of the ribbon bar is used to configure the PayClock software for your co

PAYCLOCK & FACEIN USER’S GUIDE 38automatically deducted, or a combination of both. They can also be unpaid or paid. Breaks are applied to shifts

PAYCLOCK & FACEIN USER’S GUIDE 39Add the FaceIN Terminal After completing the set up of your company and payroll policies you will need to open t

PAYCLOCK & FACEIN USER’S GUIDE 40Add Employees and Assign Badges The Employees button under the Setup tab is used to maintain the employees in t

PAYCLOCK & FACEIN USER’S GUIDE 41Add New Employees General Tab After adding the employees click on the Terminal Manager tab and update your termi

Quick Start Steps Terminal Installation 1 Separate the mounting-plate from the FaceIN terminal by removing the Philips head screws.

PAYCLOCK & FACEIN USER’S GUIDE 425. If your company uses an Employee Number, enter it here. Usually, payroll services require an employee numbe

PAYCLOCK & FACEIN USER’S GUIDE 4315. The Enable Lockouts option is not supported with the FaceIN terminal. 16. Enter the employee’s hire date und

PAYCLOCK & FACEIN USER’S GUIDE 44Benefit Time Tab You use the Benefit Time tab to track an employee's benefits, such as how much sick or va

PAYCLOCK & FACEIN USER’S GUIDE 45Editing Timecards The Timecards tab is used to manage employee punch data. You can view and edit employee punche

PAYCLOCK & FACEIN USER’S GUIDE 46employees, select which Pay Class to edit the data for, select the time period for the edits, export payroll da

PAYCLOCK & FACEIN USER’S GUIDE 47• Department - From the list select the department or departments that hold the employees you want to display i

PAYCLOCK & FACEIN USER’S GUIDE 48Employee Timecard and Toolbar The Employee Timecard is used to view and edit an employees punch and non-work da

PAYCLOCK & FACEIN USER’S GUIDE 49Timecard and List Tabs The Timecard Table has two tabs, Timecard and List. Timecard tab - This tab is used for t

PAYCLOCK & FACEIN USER’S GUIDE 50 • Light Red - A light red cell identifies that there is an exception associated with the cell or the day. In

PAYCLOCK & FACEIN USER’S GUIDE 51Timecard Timeline The Timecard Timeline is a snap-shot view of the shifts and punches for the selected date. The

Terminal Startup 5 6 -Set up the network communications- ·Press the MENU key, the Functions Menu will open. ·Press

PAYCLOCK & FACEIN USER’S GUIDE 52Maintaining Employee Timecards The Timecards tab is used to manage employee punch data. You can view and edit e

PAYCLOCK & FACEIN USER’S GUIDE 53• Type in the hour and the cursor will automatically move to the minutes. • Type in the minutes and the cursor

PAYCLOCK & FACEIN USER’S GUIDE 54• Select the Timecards tab on the ribbon bar and click on the desired employee from the Employee List, the emp

PAYCLOCK & FACEIN USER’S GUIDE 55• Select the Timecards tab on the ribbon bar and click on the desired employee from the Employee List, the empl

PAYCLOCK & FACEIN USER’S GUIDE 56If the Shift column is displaying in the timecard table, simply click in the cell for the desired day and from

PAYCLOCK & FACEIN USER’S GUIDE 57• At the Timecard toolbar click the Notes button, the Note Editor window will open. • Enter the text for the n

PAYCLOCK & FACEIN USER’S GUIDE 58Selecting the Exceptions • At the timecard toolbar click the Exception button and select Exception Filter, th

PAYCLOCK & FACEIN USER’S GUIDE 59This allows the PayClock user to verify that the correct employee presented the badge and no buddy punching has

PAYCLOCK & FACEIN USER’S GUIDE 60Exporting Data The Export button of the Timecards tab allows you to export your data to payroll. When you click

PAYCLOCK & FACEIN USER’S GUIDE 61is re-opened it will be recalculated using the rules at the time of the re-open if changes are made to an employ

Software Installation 7 8 9 10 -Open PayClock- Open the PayClock software by clicking on the PayClock Icon. The default passwor

PAYCLOCK & FACEIN USER’S GUIDE 62• Click the Re-Open button. When the Re-Open Procedures window opens verify that the dates for the pay period

PAYCLOCK & FACEIN USER’S GUIDE 63Global Scheduling The Scheduling tab presents a summary or snapshot of the estimated labor coverage in hours and

PAYCLOCK & FACEIN USER’S GUIDE 64Reports The Reports tab of the ribbon bar is used to obtain reports on the information that is stored in the da

PAYCLOCK & FACEIN USER’S GUIDE 65Including All Employees in the selected report To view a report with all of the employees simply double click on

PAYCLOCK & FACEIN USER’S GUIDE 66Setting up your Terminal The Terminal Manager tab of the ribbon bar is used to maintain the terminals used to c

PAYCLOCK & FACEIN USER’S GUIDE 67• Select FaceIN from the drop down list and click OK. • The FaceIN terminal properties will display on the rig

PAYCLOCK & FACEIN USER’S GUIDE 683. Click Update Selected Terminal to send the changes to the terminal. Assigning Employee • From the Ribbon

PAYCLOCK & FACEIN USER’S GUIDE 69Maximum days to store registrations on terminal: Select how many days to store punches in the terminals memory.

PAYCLOCK & FACEIN USER’S GUIDE 70Recover Terminal (button) - Click this button to initiate a recovery of all data in the terminal. Reset Admin A

PAYCLOCK & FACEIN USER’S GUIDE 71Update the Terminal When you add an employee to PayClock they are automatically assigned to the FaceIN terminal(

11 12 13 14 -Add the FaceIN terminal- Click on the Terminal Manager tab and add the FaceIN terminal. (For more detailed instructions

PAYCLOCK & FACEIN USER’S GUIDE 72Polling the Terminal When you poll a terminal, you retrieve the punch information from the terminal and the pun

PAYCLOCK & FACEIN USER’S GUIDE 73Automatic Polling PayClock allows you to set up automatic polling of the FaceIN terminal(s). With automatic poll

PAYCLOCK & FACEIN USER’S GUIDE 74Hardware Troubleshooting The following section contains common questions and problems as well as their appropri

PAYCLOCK & FACEIN USER’S GUIDE 75not communicating with the terminal, have the network administrator or IT person make sure there aren’t any issu

PAYCLOCK & FACEIN USER’S GUIDE 76Software Troubleshooting The following section contains common questions and problems as well as their appropri

PAYCLOCK & FACEIN USER’S GUIDE 77Appendix A - Exporting Punches to a USB Drive The USB Functions menu allows you to export punch data to a USB th

PAYCLOCK & FACEIN USER’S GUIDE 78Import the data into PayClock • Plug the USB Flash Drive into a USB port on your computer. • Open PayClock an

PAYCLOCK & FACEIN USER’S GUIDE 79Appendix B - Adding Employees at the Terminal Employees can be added at the FaceIN terminal first and then added

PAYCLOCK & FACEIN USER’S GUIDE 80• Using the index/numeric keys enter a name. This should be the same as the first name you will enter into the

PAYCLOCK & FACEIN USER’S GUIDE 81• Move the face back until there is 9 to 25 inches between their face and the terminal. • Turn the head fully

PAYCLOCK & FACEIN USER’S GUIDE 1Welcome Purpose of this User’s Guide The purpose of this user’s guide is not meant to be a complete manual for th

PAYCLOCK & FACEIN USER’S GUIDE 82press ESC, ESC and ESC again to return to the normal time/date screen. Card & Face Verification Method When

PAYCLOCK & FACEIN USER’S GUIDE 83• Resume small head circles to the right (if adjust positioning message is still displaying). • The progress b

PAYCLOCK & FACEIN USER’S GUIDE 84 Appendix C - Connecting the FaceIN Directly to the Computer’s NIC This document describes the steps to configu

PAYCLOCK & FACEIN USER’S GUIDE 85 Step #4 - At the PayClock software • Open the PayClock software and click on the Terminal Manager tab. • Clic

PAYCLOCK & FACEIN USER’S GUIDE 86• Choose Use the following IP address. • Enter the values outlined in this document. • Click OK and then cli

PAYCLOCK & FACEIN USER’S GUIDE 87Appendix D - FaceIN WAN Installation These instructions identify the steps to configure the FaceIN terminal to c

PAYCLOCK & FACEIN USER’S GUIDE 88FaceIN WAN Installation • At the remote site install mount and connect the FaceIN terminal to the network. •

PAYCLOCK & FACEIN USER’S GUIDE 89Appendix E - PayClock Client Software WAN Installation These instructions identify the steps to configure the Pa

PAYCLOCK & FACEIN USER’S GUIDE 90• From the menu select Support Assistant. • In the Support Assistant window, select Connection Info. • Print

PAYCLOCK & FACEIN USER’S GUIDE 91• At the Install on Single PC or Network window select I need multiple computers that can run PayClock and clic